2022 ANNUAL REPORT-Final

15

ADMINISTRATIVE SERVICES

Logistics

The Logistics office provides support to the Division of Fire and Rescue Services and the companies within the Frederick County Volunteer Fire & Rescue Association. The logistics function includes the operations of a supply warehouse located at 1501 Tilco Drive. They provide short- and long-term emergency incident support with equipment and supplies. An inventory of supplies, hoses and equipment is maintained and issued as needed. Logistics is also responsible for issuing and ordering personal protective equipment (PPE) to the C ounty’s career and volunteer personnel and are certified to inspect/test PPE to conform to the NFPA 1851 Standard and maintain accountability of all PPE issued. Additionally, Logistics processes over 1,000 purchase orders and requisitions each year for supplies and equipment that is delivered to the thirty (30) fire and rescue stations, and the Public Safety Training Facility on a weekly basis. Uniforms are issued and inventory maintained to support the needs of the C ounty’s uniformed employees. Logistics has also taken over the inventory management of COVID Supplies and PPE for the County. The Ambulance Transport Insurance Billing Program generates over $6.2 million dollars in revenue on an annual basis, with approximately $1.9 million dollars distributed to the transporting fire/rescue companies. This program reviews over twenty thousand EMS reports on an annual basis and submits to our billing agent for invoicing. The program also administers the Subscription Club for the local fire and rescue corporations, which entitles the subscriber relief of any additional cost of the service above what the insurance company will reimburse for emergency medical transport. The subscription club collects approximately $361,000 and distributes to the first due fire/rescue Company which the subscriber lives in. The HIPAA Compliance Officer is a separate function within the Division of Fire and Rescue but works very closely with the Ambulance Transport Billing Program and on behalf of the Division of Fire and Rescue and its 26 member companies. This position ensures we are in compliance with all State, Federal and Medicare rules and regulations. Is responsible for staying abreast of federal, state, and local regulations and implementing such changes as they apply to ambulance providers. o Is responsible for statistical and financial reporting. Monthly, quarterly, and fiscal year end. o The program educates and works with the general public to ensure no resident suffers a financial hardship associated with service provided. o Works closely with mutual-aid fire/EMS companies for reimbursement of upgrade services and subscription club membership. o The Billing Coordinator works hand and hand with the Billing Agent and insurance carriers to ensure accurate billing and reimbursement. Additionally, this program: o Ambulance Transport Insurance Billing